EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. The EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meetings, Conferences or Workshops) for a period of three years starting on the date of the event for which the paper was originally submitted.

A summary of the extended abstract (max. 200 words) must be submitted as well.

The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and therefore be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are not acceptable.

Please do not use more than 1 column for text, do not frame the text, and upload the body of your extended abstract as one document with embedded figures.

A good extended abstract set in the conference template (Latex template) consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.

The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.

The submission deadline for Abstracts Submission is 1 May 2025, 23:59 CEST. The portal will close automatically after this deadline.

Please note that it is not possible to make changes to the submission information or the uploaded extended abstract after the submission deadline.

The Selection Committee will consider all extended abstracts submitted via the portal by the submission deadline of 1 May 2025, 23:59 CEST. After reviewing and selecting the abstracts the oral and poster sessions will be composed. Submitters will be informed if their paper is accepted or rejected via email.

Each extended abstract will be reviewed by at least 2 reviewers prior to the technical programme selection meeting. The selection process is no formality, on average 1 out of every 4 submitted extended abstracts is rejected!

Authors are required to indicate the topic under which their extended abstract should be evaluated by the review committee.

If you have to withdraw your presentation, please do so as soon as possible via the online response form.

Kindly note that if you withdraw your presentation, the related extended abstract will not be uploaded to EarthDoc or, when uploaded before your withdrawal, it will be removed from the database.

Please note that the deadline to withdraw your presentation without consequences is 31 July 2025, 23:59 CEST.

If you withdraw your presentation after 31 July 2025, 23:59 CEST, you will be listed as no-show and you risk to be banned as a speaker at EAGE events up until 3 years after the conference.

After this deadline it is still possible to list a co-author as replacement presenter. Kindly use the online response form to inform EAGE about the replacement presenter.

The accepted extended abstracts are published on EarthDoc 2 weeks prior to the event at the latestin the accepted version and become official EAGE publications. Badly written extended abstracts not only reflect poorly on the authors, but also on the Association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.

We urge the authors to check that their abstract(s) has been published correctly, including all the metadata, such as the title, author(s) name(s) and affiliation(s).
Requests for correction will not be accepted later than two weeks after the event’s start date. All requests for corrections received later then two weeks will not considered.
Content changes are not allowed after the abstract(s) has been reviewed and accepted for presentation

Authors are encouraged to submit their material for publication in one of the journals of the Association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

EAGE acknowledges the use of generative AI tools, like ChatGPT, Bard, etc, in research publications, books, articles and abstracts. However, some concerns have been raised about these tools and therefore EAGE has some rules in place. Refer to the EAGE statement on AI generated content for papers for more details.

The programme for Association and Cooperation in Earth Sciences (PACE) is funded by EAGE and supports individual geoscientists to participate actively in selected EAGE events. This support is available for accepted speakers who cannot obtain financial support from other sources. With the PACE programme, EAGE strives to encourage the exchange of information and knowledge among the global geoscientific community.

ELIGIBILITY

In order to qualify for PACE support, please take the following criteria into consideration:

• Only presenters of accepted oral and/or poster presentations who cannot obtain financial support given by their university/institute or other resources will be eligible to receive a grant.
• A person will only be considered for financial support once every two years.
• Only EAGE members will be eligible to receive a grant. You can renew or apply for your membership here.
• Speakers/presenters need to submit their own abstract through their own account before applying for a grant.

APPLICATION & SELECTION PROCESS

The deadline to submit an application is 15 June 2025.

Applications received after the deadline will not be considered. The results will be communicated to all in July 2025 via email.

The PACE support is coordinated by the PACE Committee. Please note that if granted, the PACE support will be limited to registration fee waivers only.

For further information on the selection criteria, please see here. For questions regarding grants, you can contact us.