Welcome to the Online Exhibitors Manual for the Near Surface Geoscience Conference & Exhibition to be held in Helsinki, Finalnd from 8-12 September 2024. We are delighted that you have chosen to exhibit at our event.
Please read this manual carefully and make sure you meet all the deadlines; it can save you and the company the inconvenience and additional expense of late order surcharges. More information will follow in due time.
Please do not hesitate to contact us if you have any questions or require additional information.
This Online Exhibition Manual provides you with an overview of:
Paasitorni is a historic venue with a rich past and modern amenities, currently on its way to the UNESCO World Heritage List. Initially constructed as a worker’s assembly hall, its red-brick exterior reflects its heritage. Inside, flexible spaces cater to various events like conferences, exhibitions, and cultural happenings. Paasitorni seamlessly combines tradition with contemporary functionality, offering a distinctive venue experience.
Conveniently located in Siltasaari, where the city centre and the Kallio district meet, visitors are in the middle of the city, but away from the rush of the city centre. The area offers a wealth of services and culture, as well as many different accommodation options.
Address:
Paasitorni, Paasivuorenkatu 5 A, FIN-00530 Helsinki
The exhibition will take place in Congress Hall (Level 2,5).
During Build-up & Breakdown Days
Delivering Items on your Own
Delivering Items by your own Courier
If you are sending your items via your own courier, please get in touch with Meritex first.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organisation of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
Make sure you’ve got everything covered and prepared for your exhibition!
Check your 'Exhibitor's Confirmation Email'
This will be sent out in May 2024.
Complete your Company’s Profile online.
Follow the instructions in your email.
Check for important dates & deadlines
Mark the important dates in your calendar & take note of the deadlines for submission of important forms, services orders and many more!
Check what is included/not included in your booth
Be well-prepared before the exhibition & take note of any extra items you might need to order/bring for your set-up.
Register
All attendees to the exhibition need to be registered. Find out in which ways you can register for the event.
| Apr/May 2024 | Aug 2024 | Sep 2024 |
|---|---|---|
| Exhibitors confirmation email | Submit orders deadline | Build-up: 8 Sep 2024 |
| Prepare for the exhibition | Registration deadline | Exhibition days: 9 - 11 Sep 2024 |
| - | - | Breakdown: 11 Sep 2024 |
| Build-up | ||
|---|---|---|
| Booth Packages | Sunday, 8 Sep 2024 | 15:00 - 18:00 hrs |
| Company Displays Space Only Booths | Sunday, 8 Sep 2024 | 15:00 - 18:00 hrs |
| Breakdown | ||
|---|---|---|
| Booth Packages | Wednesday, 11 Sep 2024 | 16:30 - 19:00 hrs |
| Company Displays Space Only Booths | Wednesday, 11 Sep 2024 | 16:30 - 19:00 hrs |
| Monday 9 Sep 2024 | Tuesday 10 Sep 2024 | Wednesday 11 Sep 2024 |
|---|---|---|
| 11:00 - 19:30 | 09:00 - 15:30 | 09:00 - 16:00 |
The installation of electrical work by any person other than the appointed supplier is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by the venue.
It is not permitted to switch a neighbouring stand’s power on and/or off.
The generally approved construction height is 3.20 meters, including raised floors. No other feature or exhibit elsewhere on the stands should exceed this height. Exceptions to this rule are possible provided that the neighbours have no objection, and that organizer permission has been received in writing.
Τhe exhibition areas have either wooden or marble floors and are not carpeted.
Exhibitors may cover their floor space with carpet. Floor painting is prohibited. All floor coverings must be secured and maintained so that they do not cause a hazard. Fixing of floor coverings to the hall floor may only be carried out using approved tape. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are strictly prohibited.
Carpet is not included in the Booth Package stands.
Booth Package exhibitors can order carpet through the WS-Expo Webshop.
Neither EAGE nor the venue Paasitorni is responsible for the delivery of goods. Please contact Meritex International Ltd for more information.
We would strongly recommend against exhibitors trying to send shipments directly to the venue, as they are liable to be rejected prior to the build-up period.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organisation of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
The delivery and removal of exhibition goods will take place via the indicated entrances and exits of the exhibition hall located alongside the loading and unloading area.
Delivery of Goods by Car
Offloading can be done at one of the venue entrances. Please inform the EAGE Exhibition Team well in advance if you wish to offload materials.
Please read this page carefully as it contains important information on other rules & regulations that must be followed:
Exceptions to these rules are made by the EAGE Exhibition Team only (in writing).
All booths and booth interiors must be completed, including painting and sign writing and must be open for inspection, clean and in good order, with surroundings free from obstruction and rubbish, and with exhibits in position. The booth must remain open with exhibits on display during opening hours. EAGE Events BV retains the right to dispose of an exhibitor’s stand space without further notification or formal notice of default if he has failed to comply in time with his obligation to pay the organisers.
Find out more about what is included or not included in the Booth Package that you’ve purchased:
| Included in Booth Package | Not Included |
|---|---|
| White shell scheme walls (height 2,5m) | Graphics printing |
| Fascia with text on all open sides of the booth | Carpet |
| One (1) power socket | Furniture * |
| One (1) main power connection 1 kW | Materials (e.g. tape, scissors, strings) to decorate your booths |
| Basic daily cleaning | Electrical accessories (e.g. spotlights, adaptors, extensions) |
| - | AV and support |
| - | Catering |
| - | Parking Space |
| - | Waste removal during build-up/breakdown |
Carpeting in the Exhibition area
* Please note that carpet is not included in the Booth Package, as the exhibition area has wooden / marble floors.
Ordering from the WS-Expogroup Webshop
Booth Furniture
* Please note that furniture are not included in the Booth Package.
Ordering from the WS-Expogroup Webshop
These stands have aisles on all sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. The approved height is 250 cm, including raised platforms.
These peninsula stands have aisles on two or three sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
These stands only have an aisle on one side. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
EAGE and EICC reserve the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.
Build-up & Breakdown Schedule
| Build-up | ||
|---|---|---|
| Booth Packages Space Only Booths | Sunday, 8 Sep 2024 | 15:00 - 18:00 hrs |
| Booths (CDs 1-8) Space Only Booths | Sunday, 8 Sep 2024 | 17:00 - 18:00 hrs |
| Breakdown | ||
|---|---|---|
| All Booths Space Only Booths | Wednesday, 11 Sep 2024 | 16:00 - 18:00 hrs |
Our Official Stand Builder – WS-Exprogroup Oy – can provide you with the following services:
You can order the services from WS-Expo via their dedicated NSG2024 webshop.
Deadline for Orders: 13 August 2024
The Venue, EICC, can provide you with the following services:
Contact Person:
Anna Rak-Barczi
Contact Person:
Anna Rak-Barczi
Contact Person:
Anna Rak-Barczi
Contact Person:
Abbie Lloyd
Shipping and handling of your goods require care and attention. EAGE Events has engaged Meritex International Ltd as the sole and exclusive freight forwarder and site handling agent.
For more information on shipping and handling please contact Meritex directly.
Meritex International Ltd
The Coach House, 20 Northernhay Street
Exeter, Devon EX4 3ER
United Kingdom
Tel: +44 1392 454 999
Fax: +44 1392 454 998
Contact Person: Rasa Margyte
Everyone attending Near Surface Geoscience 2024 must be registered. All exhibitors will receive an email with information and a link to register.
See More Information below for details on the number of Exhibitor Registrations allocated to your booth size.
| Voucher Registration | Regular Registration | Guest Passes |
|---|---|---|
| Complimentary registrations are included in your Booth Package stand. More information can be found below. Deadline: 28 August 2023. | If you have used all your vouchers and want to register more people, please use the regular registration channel. | Invite your clients to the Exhibition by using your exclusive code! |
Exhibitors will receive two (2) vouchers for registration for every nine (9) square meters booked and paid for. Please note that all exhibitors MUST register. You have received an email providing you with your unique Discount Code which is required to use for the Voucher Registration.
Fill up all the details for registration.
Need more information?
If you have used all your vouchers and wish to register more people, you will be able to use the regular registration channel.
Each main exhibitor will receive Guest Passes to invite clients, support staff and special guests to Near Surface Geoscience 2023. For each paid square meter, you will receive ONE (1) Guest Pass that provides free entrance to the exhibition on Tuesday, 05 September 2023.
This year’s exhibition in Edinburgh, United Kingdon, offers your guests the chance to:
The Guest Pass registration will be opened soon.
An email including your code, link to the registration website and digital invitation for your guests will be sent to you.
Your guests will have to register themselves online by using a unique code.
Paasitorni is a historic venue with a rich past and modern amenities, currently on its way to the UNESCO World Heritage List. Initially constructed as a worker’s assembly hall, its red-brick exterior reflects its heritage. Inside, flexible spaces cater to various events like conferences, exhibitions, and cultural happenings. Paasitorni seamlessly combines tradition with contemporary functionality, offering a distinctive venue experience.
Conveniently located in Siltasaari, where the city centre and the Kallio district meet, visitors are in the middle of the city, but away from the rush of the city centre. The area offers a wealth of services and culture, as well as many different accommodation options.
Address:
Paasitorni, Paasivuorenkatu 5 A, FIN-00530 Helsinki
The exhibition will take place in Congress Hall (Level 2,5).
During Build-up & Breakdown Days
Delivering Items on your Own
Delivering Items by your own Courier
If you are sending your items via your own courier, please get in touch with Meritex first.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organisation of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
Make sure you’ve got everything covered and prepared for your exhibition!
Check your 'Exhibitor's Confirmation Email'
This will be sent out in May 2024.
Complete your Company’s Profile online.
Follow the instructions in your email.
Check for important dates & deadlines
Mark the important dates in your calendar & take note of the deadlines for submission of important forms, services orders and many more!
Check what is included/not included in your booth
Be well-prepared before the exhibition & take note of any extra items you might need to order/bring for your set-up.
Register
All attendees to the exhibition need to be registered. Find out in which ways you can register for the event.
| Apr/May 2024 | Aug 2024 | Sep 2024 |
|---|---|---|
| Exhibitors confirmation email | Submit orders deadline | Build-up: 8 Sep 2024 |
| Prepare for the exhibition | Registration deadline | Exhibition days: 9 - 11 Sep 2024 |
| - | - | Breakdown: 11 Sep 2024 |
| Build-up | ||
|---|---|---|
| Booth Packages | Sunday, 8 Sep 2024 | 15:00 - 18:00 hrs |
| Company Displays Space Only Booths | Sunday, 8 Sep 2024 | 15:00 - 18:00 hrs |
| Breakdown | ||
|---|---|---|
| Booth Packages | Wednesday, 11 Sep 2024 | 16:30 - 19:00 hrs |
| Company Displays Space Only Booths | Wednesday, 11 Sep 2024 | 16:30 - 19:00 hrs |
| Monday 9 Sep 2024 | Tuesday 10 Sep 2024 | Wednesday 11 Sep 2024 |
|---|---|---|
| 11:00 - 19:30 | 09:00 - 15:30 | 09:00 - 16:00 |
This section contains important information for Booth Package and Space Only stands.
It is the responsibility of the exhibitor to ensure that the company(s) in control of their stand design(s), construction, their employees, exhibition staff, temporary staff, or any relevant third party complies with all rules & regulations including the latest legislation regarding health and safety at work.
Please read EAGE’s Exhibition Terms & Conditions and the EICC Client Contractor Guidelines carefully.
Once you have arrived at EICC, please follow the signs to Cromdale Hall (Level -B2).
A valid pass is required during the build-up & breakdown of the exhibition.
Access via Loading Bay
Contractors who arrive via the EICC Loading Bay will be issued a wristband or other identification item by Security onsite.
Access via EICC Main Entrance
If you are entering via the Main Entrance, both contractors and exhibitors must report to the Registration desk.
For Contractors:
For Exhibitors:
Note: If you are only there for the build-up and are not registered as you will not be accessing the exhibition during opening days, please let our staff at the registration know. You will be issued a temporary wristband.
Strict security rules require that nobody is allowed into the exhibition hall without a valid registration/badge during (1) maintenance as well as (2) show days. This applies also to exhibitors and contractors.
Exhibitors who wish to work on their booths after the opening hours of the exhibition can do so until half an hour after closing time. If the work exceeds this time, there will be a surcharge per exhibitor. Preferably, maintenance should be carried out in the morning between 08:30 – 09:00 hrs. No work will be permitted during the opening hours of the exhibition.
More details about obtaining maintenance access will be made available soon.
For any other enquiries, please email us:
EAGE expects all involved in the build-up, show days and breakdown of the exhibition at all levels, to comply with their legal duties. This includes cooperating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.
For safety reasons, we advise everyone to wear safety shoes and high visibility jacket during the build-up and breakdown of the exhibition.
If your stand is by, or on the route to, an emergency exit or the aisle must be clear. Anything left there will be removed by the cleaning team. Please ensure that your team are briefed accordingly.
In case of an emergency, please contact the nearest security guard.
Use the (emergency) exits to leave the building.
First Aid
First aid facilities are in place during the event including during the stand build-up and breakdown periods. There is an onsite medical team who can act in response to minor injuries and advanced life support with full diagnostic capabilities comparable to the ambulance service.
In the event of a medical emergency or someone requiring First Aid treatment, any delegate should contact any member of staff and request assistance.
They should provide:
The member of staff will alert the Duty Manager (DM) and Security Control by radio or internal telephone by dialling 4000 who will alert a First Aider to attend.
Please read through the EICC First Aid Provision and First Aid Kit Locations.
Nearest Hospitals
Western General Hospital
Crewe Road South
Edinburgh
EH4 2XU
Telephone: 0131 537 1000(*)
Royal Infirmary of Edinburgh
51 Little France Crescent
Old Dalkeith Road
Edinburgh
EH16 4SA
Telephone: 0131 536 1000(*)
Security
The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever.
Insurance
Noise Level
It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.
Non-Smoking
Smoking inside the venue is prohibited.
Electricity
The installation of electrical work by any person other than the appointed supplier (more information will be made available soon) is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by EICC.
Exhibitors should clearly indicate the position of the required power connections when submitting designs.
Participants are not permitted to switch a neighbouring stand’s power on and/or off.
Construction Height
The generally approved construction height is 3.20 meters, including raised floors. No other feature or exhibit elsewhere on the stands should exceed this height. Exceptions to this rule are possible provided that the neighbours have no objection, and that organizer permission has been received in writing.
Carpet/Flooring
The floor in the exhibition hall is carpeted. Exhibitors can put their carpet on top of this.
Exhibitors may cover their floor space with panels, carpets, linoleum, raised platforms etc. Floor painting is prohibited. All floor coverings must be secured and maintained so that they do not cause a hazard. Fixing of floor coverings to the hall floor may only be carried out using approved tape. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are strictly prohibited. When you are building a raised floor please note that a disabled ramp/access is compulsory.
Freight & Delivery of Goods
Neither EAGE nor EICC is responsible for the delivery of goods. Please contact Meritex International Ltd for more information.
We would strongly recommend against exhibitors trying to send shipments directly to the venue, as they are liable to be rejected prior to the build-up period.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organisation of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
The delivery and removal of exhibition goods will take place via the indicated entrances and exits of the exhibition hall located alongside the loading and unloading area.
Delivery of Goods by Car
Offloading can be done at one of the side entrances of the exhibition. Please inform the EAGE Exhibition Team if you wish to offload materials.
The installation of electrical work by any person other than the appointed supplier is expressly prohibited. No person other than a member of the contractor’s staff may alter or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by the venue.
It is not permitted to switch a neighbouring stand’s power on and/or off.
The generally approved construction height is 3.20 meters, including raised floors. No other feature or exhibit elsewhere on the stands should exceed this height. Exceptions to this rule are possible provided that the neighbours have no objection, and that organizer permission has been received in writing.
Τhe exhibition areas have either wooden or marble floors and are not carpeted.
Exhibitors may cover their floor space with carpet. Floor painting is prohibited. All floor coverings must be secured and maintained so that they do not cause a hazard. Fixing of floor coverings to the hall floor may only be carried out using approved tape. Other forms of fixing to the hall floor, such as cable clips, nails and bolts are strictly prohibited.
Carpet is not included in the Booth Package stands.
Booth Package exhibitors can order carpet through the WS-Expo Webshop.
Neither EAGE nor the venue Paasitorni is responsible for the delivery of goods. Please contact Meritex International Ltd for more information.
We would strongly recommend against exhibitors trying to send shipments directly to the venue, as they are liable to be rejected prior to the build-up period.
The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organisation of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.
The delivery and removal of exhibition goods will take place via the indicated entrances and exits of the exhibition hall located alongside the loading and unloading area.
Delivery of Goods by Car
Offloading can be done at one of the venue entrances. Please inform the EAGE Exhibition Team well in advance if you wish to offload materials.
Please read this page carefully as it contains important information on other rules & regulations that must be followed:
Exceptions to these rules are made by the EAGE Exhibition Team only (in writing).
All booths and booth interiors must be completed, including painting and sign writing and must be open for inspection, clean and in good order, with surroundings free from obstruction and rubbish, and with exhibits in position. The booth must remain open with exhibits on display during opening hours. EAGE Events BV retains the right to dispose of an exhibitor’s stand space without further notification or formal notice of default if he has failed to comply in time with his obligation to pay the organisers.
Find out more about what is included or not included in the Booth Package that you’ve purchased:
| Included in Booth Package | Not Included |
|---|---|
| White shell scheme walls (height 2,5m) | Graphics printing |
| Fascia with text on all open sides of the booth | Carpet |
| One (1) power socket | Furniture * |
| One (1) main power connection 1 kW | Materials (e.g. tape, scissors, strings) to decorate your booths |
| Basic daily cleaning | Electrical accessories (e.g. spotlights, adaptors, extensions) |
| - | AV and support |
| - | Catering |
| - | Parking Space |
| - | Waste removal during build-up/breakdown |
Carpeting in the Exhibition area
* Please note that carpet is not included in the Booth Package, as the exhibition area has wooden / marble floors.
Ordering from the WS-Expogroup Webshop
Booth Furniture
* Please note that furniture are not included in the Booth Package.
Ordering from the WS-Expogroup Webshop
These stands have aisles on all sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. The approved height is 250 cm, including raised platforms.
These peninsula stands have aisles on two or three sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
These stands only have an aisle on one side. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
EAGE and EICC reserve the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.
Build-up & Breakdown Schedule
| Build-up | ||
|---|---|---|
| Booth Packages Space Only Booths | Sunday, 8 Sep 2024 | 15:00 - 18:00 hrs |
| Booths (CDs 1-8) Space Only Booths | Sunday, 8 Sep 2024 | 17:00 - 18:00 hrs |
| Breakdown | ||
|---|---|---|
| All Booths Space Only Booths | Wednesday, 11 Sep 2024 | 16:00 - 18:00 hrs |
Our Official Stand Builder – WS-Exprogroup Oy – can provide you with the following services:
You can order the services from WS-Expo via their dedicated NSG2024 webshop.
Deadline for Orders: 13 August 2024
The Venue, EICC, can provide you with the following services:
Contact Person:
Anna Rak-Barczi
Contact Person:
Anna Rak-Barczi
Contact Person:
Anna Rak-Barczi
Contact Person:
Abbie Lloyd
Shipping and handling of your goods require care and attention. EAGE Events has engaged Meritex International Ltd as the sole and exclusive freight forwarder and site handling agent.
For more information on shipping and handling please contact Meritex directly.
Meritex International Ltd
The Coach House, 20 Northernhay Street
Exeter, Devon EX4 3ER
United Kingdom
Tel: +44 1392 454 999
Fax: +44 1392 454 998
Contact Person: Rasa Margyte
All exhibitors have the opportunity to complete their company profiles. All details will be visible in the online exhibitor’s list, so do not wait too long and complete your company profile today.
Your completed company details (contact name, email and website) will be included in:
The deadline for completing and/or updating your company profile is 1 August 2023. After this date, your changes will only be visible online.
Log in to the Exhibitors Portal.
Please refer to the ‘Exhibitor’s Confirmation’ email from EAGE for your log-in details.
Once you are logged in, click on ‘My Booking’ to:
• Complete your profile;
• Upload your Company’s logo;
• Upload your corporate brochures.
Click on ‘My Contact Details’ to change any details if needed.
Everyone attending Near Surface Geoscience 2024 must be registered. All exhibitors will receive an email with information and a link to register.
See More Information below for details on the number of Exhibitor Registrations allocated to your booth size.
| Voucher Registration | Regular Registration | Guest Passes |
|---|---|---|
| Complimentary registrations are included in your Booth Package stand. More information can be found below. Deadline: 28 August 2023. | If you have used all your vouchers and want to register more people, please use the regular registration channel. | Invite your clients to the Exhibition by using your exclusive code! |
Exhibitors will receive two (2) vouchers for registration for every nine (9) square meters booked and paid for. Please note that all exhibitors MUST register. You have received an email providing you with your unique Discount Code which is required to use for the Voucher Registration.
Fill up all the details for registration.
Need more information?
If you have used all your vouchers and wish to register more people, you will be able to use the regular registration channel.
Each main exhibitor will receive Guest Passes to invite clients, support staff and special guests to Near Surface Geoscience 2023. For each paid square meter, you will receive ONE (1) Guest Pass that provides free entrance to the exhibition on Tuesday, 05 September 2023.
This year’s exhibition in Edinburgh, United Kingdon, offers your guests the chance to:
The Guest Pass registration will be opened soon.
An email including your code, link to the registration website and digital invitation for your guests will be sent to you.
Your guests will have to register themselves online by using a unique code.
You can do so by becoming one of our sponsors this year! Browse through the various sponsorship opportunities that tailor to your needs
Please do not hesitate to contact us if you have any questions or require additional information.
The European Association of Geoscientists and Engineers (EAGE) is a global professional, not-for-profit association for geoscientists and engineers with approximately 19,000 members worldwide.
088 99 55 055
The European Association of Geoscientists and Engineers (EAGE) is a global professional, not-for-profit association for geoscientists and engineers with approximately 19,000 members worldwide.
088 99 55 055
Keep NSG2024 reviewer in the subject
and don’t forget to attach your CV.
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