Information for Presenters

Technical Programme Information

Please take a look at the information for presenters and prepare for your presentation. Read more details about the next steps on the linked pages.

Important Dates

The late-breaking posters submission deadline

2 July 2023

Presentation Cancellation and early bird registration deadlines

31 July 2023

Regular registration deadline

20 August 2023

Something important

00 month 2023

Important Steps - Overview

Confirm you Presentation
Confirm yourself or a co-author as presenter via the online form. Follow this link for details.

VISA
Please note that you should start applying for your visa as soon as you have received this email. Check the registration page for information on how to request an official invitation.

Register for the conference
Speakers must be registered for the conference. Select your registration type and register now!

Video Release and Consent Form
We need your consent for the session streaming and recording. Click here to access the form (login required).

Promo Kit
Promote your presentation(s) with the email signatures or banners in the promo kit. For download options, click here.

General information

Oral Presentations

Poster Presentations

Downloads

Confirm the name of the presenter

General information

Presentation format

The conference will be organised as an in person event only.

If you are you cannot join us in Helsinki unexpectedly, you risk being banned as a speaker at EAGE events for 3 years.

Proceedings on EarthDoc

Please keep in mind that if you withdraw/no show your presentation, it will also be removed from EarthDoc.

Your extended abstract(s) will be published on EarthDoc, EAGE’s publication database, 2 weeks prior to the event at the latest.

We urge every speaker/submitter author to check that the abstract(s) has been published correctly, including all the metadata, such as the title, author(s) name(s) and affiliation(s).

Requests for correction will not be accepted later than two weeks after the event’s start date. All requests for correction after this date will be charged.

Content changes are not allowed after the abstract has been reviewed and accepted for presentation.

Programme Changes

EAGE reserves the right at all times to make changes in the time schedule, dates, format (hybrid – in person – online), concept of the event.

If, due to circumstances beyond the reasonable control of EAGE the execution of the Event as planned is prevented or impeded, or when the minimum number of Participants needed to operate the Event (or part of the event) is not reached, EAGE has the following rights:

a.) to change the time and/or date of the Event;

b.) to change the venue where the Event takes place;

c.) to change the Format (on-site, on-line or a combination of both) or part of the format, the length, the duration or scope of the event

Presentation Cancellation Policy

If you have to withdraw your presentation, please do so as soon as possible via the online response.

Kindly note that if you withdraw your presentation, the related extended abstract will not be uploaded to EarthDoc or, when uploaded before your withdrawal, it will be removed from the database.

Please note that the deadline to withdraw your presentation without consequences is 31 July 2024, 23:59 CEST.

Oral Presentations

Oral presenters will each have 20 minutes for their presentation:

15 minutes for Presentation
5 minutes for Q&A

Please download the mandatory Power Point Presentation Template for your presentation.

Guidelines for Speakers

A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.

Objective & Structure

Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.

The structure of a good presentation is as follows:

Define the subject, give a general outline and state the goals of your presentation in your introduction.
Work out your presentation in more detail.
Summarise and draw conclusions, which refer back to your introduction.

Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in the first and on the last page of the power point slides.

We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.

It is important to adhere to the time schedule: 20 minutes in total per presentation (in example 15 minutes speaking time and 5 minutes question time).

Poster Presentations

The poster sessions will focus on interaction and informal exchange of ideas and discussions between participants. All on-site poster presenters have in total 60 minutes to present their work during the poster session, including time for questions. However posters will be on display during all day of presenting. This should be mounted between 08:00 hrs and 09:00 hrs.

What to Prepare?

A0 Poster (Printed) using mandatory Poster presentation template PDF or Poster presentation PowerPoint . In order to obtain a design for your poster which aims to generate active discussion it is recommended to:

Include the paper reference (abstract number) and presentation title on your poster;
Place the highlights at eye level (i.e. the upper half of the wall element);
Divide each poster into at least three equal columns for readability of text. Illustrations may extend over 2 or 3 columns;
Text and Character Size:
- Word-process all text (including captions) and print on a plain light coloured background.
- Use a minimum font size of 18 points. (Text should be readable from 2 meters away.)
Illustrations:
- Should have a resolution of 300 dpi to be suitable for printing on A0.
- Should be placed large enough on the poster so it is readable from five feet away.
Poster Format:
- The maximum allowed paper size is A0.
- There is one (1) poster board available per presentation; you are required to use ‘Portrait’ layout for your poster.

Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in small size on the poster.

Downloads

Oral presentation template (PPT)

Poster presentation template (PDF)

Poster presentation template (PPTX)

Confirm the name of the presenter

Submit the online response form as soon as possible to:

Confirm the name of the presenter
When the name of the presenter is confirmed, they will be listed as a ‘Confirmed speaker’. In the registration process this is checked to calculate the correct registration fee for presenters.
As soon as the form has been processed, you will receive an automated notification to confirm that you the system will then recognize you as ‘Confirmed speaker’.
Inform us of the co-author who will replace you as presenter.
If a co-author will give the presentation, the submission needs to be moved to their account. To do so, we need the name and email address of the co-author. Please keep in mind that the email address that you mention and the login name used by the co-author to access the EAGE website need to be the same.
If the co-author does not have an account yet, they need to create one on the EAGE website.
Withdraw your presentation.
If you have to withdraw your presentation, please keep in mind to do so by 31 July 2024 (23:59 CEST) at the latest. If you have to withdraw your presentation after this date, you risk being banned as a speaker for EAGE events for 3 years (see also the Presentation Cancellation Policy at the Registration webpage).

Learn from the experts!

Joining the EAGE Annual as a presenter is a great way to share your research, connect with professionals from around the world, and more. Watch the videos for tips and tricks on your presentation.

How to Present to a Live Audience?

We have a series of videos focusing exactly on this!

EAGE experts shared things to avoid and things to remember when preparing for your next presentation. Watch the teaser or watch the complete videos via the buttons below.